Constitution

1	Title
	The Guild shall be known as "The Linlithgow Arts Guild" (hereinafter called "The Guild")

2	Objects
	The purpose of the Guild shall be to promote and encourage the performance, study, practice and knowledge of the Arts in Linlithgow and the surrounding district.

3	Membership
	This shall be open to anyone interested in the objects of the Guild, but the Executive Committee shall retain the right to reject applications.

Administration

An Executive Committee shall be responsible for the administration, management and control of the affairs and property of the Guild.
The Executive Committee shall consist of a Chairman, Vice Chairman, Secretary and Treasurer who shall be elected annually and nine members who shall be elected to serve a term of three years, one third retiring annually.
The limits for holding a particular office continuously shall be: Chairman and Vice Chairman three years Secretary and Treasurer five years Members two terms In the event of there being no alternative nominee for any position, the Annual General Meeting may re-elect a person annually beyond the limits.
The Executive Committee shall have power to fill any vacancies arising between Annual General Meetings to cover the term of the post vacated.
The Executive Committee may establish such sub-committees and co-opt any person as they shall deem necessary .
The Executive Committee may propose to an Annual General Meeting nominations for Honorary President or Vice Presidents.
The quorum for meetings of the Executive Committee shall be five.

Finance

The annual subscription shall be decided by the Executive Committee.
A bank account shall be opened in the name of the Guild.
All money collected shall be banked by the Treasurer.
All payments by the Treasurer shall be made on the authority of the Executive Committee.
Cheques drawn on the bank account shall be signed by two authorised signatories.
The funds of the Guild shall be applied solely towards the promotion of the objects of the Guild.
At each meeting of the Executive Committee the Treasurer shall give a statement of the accounts.

Annual General Meeting

The Guild shall hold an Annual General Meeting in each year at such time and place as the Executive Committee sha11 determine.
Notice shall be given at least four weeks prior to the proposed date.
It shall receive the Annual Report, the Financial Report and certified statement of accounts.
It shall elect the Executive Committee.
It shall appoint a member or non-member to check the financial records of the Guild and to certify that the statement of accounts is a true representation of these records.
All nominations shall be in the hands of the Secretary prior to the start of the meeting.
Any member may have a motion placed on the agenda by submitting it in writing to the Secretary not less than fourteen days prior to the meeting.
The Chairman may at his discretion accept motions at the meeting.
All fully paid up members attending the meeting shall be entitled to vote and in addition the Chairman shall have a casting vote in case of an equality of votes.
The quorum for the Annual General Meeting shall be 10% of the membership

Special General Meeting

A Special General Meeting may be convened at the discretion of the Executive Committee, or following receipt by the Secretary of a written request signed by at least 25% of the membership.
At least fourteen days notice must be given to all members of the purpose of such a meeting.
No quorum shall be required.
Any proposal made at such a meeting must be carried by at least two thirds of the members present and voting.

8	Changes to the constitution
	Any changes to the Constitution sha11 be made at a Special General Meeting or Annual General Meeting. Proposed amendments shall be in the hands of the members at least seven days before the date of such a meeting.

9	Dissolution
	The Guild may at any time be dissolved by a resolution passed at a Special General Meeting convened for that purpose. All remaining assets of the Guild at the date of dissolution shall be dispersed according to the wishes of the meeting under the terms of 5(f).

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